facilities management

What is a good planned maintenance strategy?

How can you be sure that you are running a good planned maintenance PPM strategy? Some of the things to look for.



A good planned maintenance strategy is essential for ensuring the optimal performance of a facility's infrastructure, systems, and equipment. It focuses on preventing equipment failures before they occur, minimizing downtime, and extending the life span of assets. Here's what a comprehensive and effective planned maintenance strategy includes:

1. Comprehensive Asset Inventory

A thorough inventory of all assets, including equipment and systems that require maintenance, is the foundation of a good planned maintenance strategy. This inventory should detail the make, model, specifications, location, and condition of each asset, along with a history of any repairs or maintenance work performed.

2. Scheduled Maintenance Activities

Based on the manufacturer's recommendations and past maintenance data, create a schedule for routine maintenance activities. This should include daily, weekly, monthly, quarterly, and annual tasks. The schedule must be carefully designed to minimize disruption to operations while ensuring that all critical equipment receives the necessary attention to prevent breakdowns.

3. Predictive Maintenance Components

Incorporating predictive maintenance techniques, such as vibration analysis, thermal imaging, and oil analysis, can help detect issues before they lead to equipment failure. This approach relies on condition-monitoring equipment and software to predict when maintenance should be performed, leading to more precise maintenance scheduling and potentially extending the life of the equipment.

4. Maintenance Procedures and Standards

Develop detailed maintenance procedures and standards for each type of maintenance activity. This ensures consistency in how maintenance tasks are performed and allows for the establishment of benchmarks to measure performance. Documentation should include step-by-step instructions, safety protocols, and checklists for quality assurance.

5. Training and Skill Development

A successful planned maintenance strategy requires a team with the right skills and knowledge. Ongoing training and development programs for maintenance staff are vital, ensuring they are up-to-date with the latest maintenance techniques, safety standards, and technology.

6. Spare Parts Management

Effective management of spare parts inventory is critical to avoid prolonged downtime due to parts unavailability. Identify critical spare parts based on the likelihood of failure and lead times for procurement. Keep an adequate stock of these parts and regularly review inventory levels to adjust for changes in equipment or maintenance schedules.

7. Utilization of Maintenance Management Software

Implementing maintenance management software or a Computerized Maintenance Management System (CMMS) can significantly enhance the efficiency of a planned maintenance strategy. These tools facilitate scheduling, tracking, and analyzing maintenance activities, providing valuable insights into maintenance costs, equipment performance, and areas for improvement.

8. Continuous Improvement and Evaluation

A good planned maintenance strategy is not static; it evolves based on performance data, feedback from the maintenance team, and changes in the operational environment. Regularly review the effectiveness of maintenance activities, adjusting schedules, procedures, and priorities based on data-driven insights. This continuous improvement approach ensures that the maintenance strategy remains aligned with the organization's changing needs and objectives.


A good planned maintenance strategy is detailed, predictive, and proactive, focusing not only on preventing equipment failures but also on optimizing the performance and lifespan of assets. By incorporating these key elements, facilities can achieve higher operational efficiency, reduced downtime, and lower maintenance costs, contributing to the overall success and sustainability of the organization.


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