Works orders are formal instructions that can in turn be assigned to an external party such as a supplier. Work orders may be issued by the customer directly or may be generated via an intermediary system such as a computerised maintenance management system (CMMS).
The works order should ideally include all the information required to complete the necessary works. This will typically include:
A works order will typically go through a number of stages during its journey from being raised to being closed. Below is a typical works order life cycle.
Works orders, and the efficient management thereof are critical to the smooth operation of sites and the responsive handling of maintenance tasks.
Before the development of computerised maintenance management systems (CMMS) and integrated workplace management systems (IWMS) - for a refresher on the difference, check out this article What is the difference between CAFM, CMMS and IWMS? - facilities managers would often use pen and paper, and then spreadsheets to organise maintenance.
Now, with systems such as Cleverly, maintenance tasks can be raised, scheduled, prioritised, assigned and documented all within the same system. Once works orders have been completed, they can then be analysed to gain insight into cost savings or opportunities for efficiency.